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Agenda 16th May 2009 1100hrs - Surgery Waiting Room, Goodwood Court 1; Apologies, Proxies 2: Minutes of AGM 17/5/2008 3: Accounts for year ending 30 September 2008 4: Nominations to the Board 5: Directors Report (below) 6: Priors Management report 7: Roof Refurbishment report 8: Life Refuburshment report 9: Development of the block 10: Maintenance contribution levies 11: Date of next meeting - Saturday 15th May 2010
Please note that proxy appointments need to be received at the Company's registered office by 11am Friday 15th May 2009
Minutes of the Annual General Meeting held at the Goodwood Court Medical Centre, Hove, 16th May 2009.
Present
ACCEPTED:
4 Nominations to the Board of Directors .. AGREED: Mr Charles Higson, being eligible as the resident Shareholder of Flat 16, to become the 3rd Director of the Board.
5 Directors Report May 2008 May 2009 .. ACCEPTED:
6 PRIORS Management Report
ACCEPTED:
7 Roof Refurbishment Report
AGREED: The Company Surveyors Report 22nd April 2009 into the damp problems of Flat 22 under the balcony of Flat 28 was accepted and its recommendation agreed, namely that, In order to investigate this further, I would recommend an endoscope inspection of the cavity walls which will also enable a view to be obtained on the condition of the wall ties. The Meeting agreed that the cavity walls of all 3 balconies (Flats 26,27 & 28) on the east side and the cavity walls to the balcony of Flat29 should be investigated and the results of this investigation be reported to the Directors for further consideration.
8 Lift Refurbishment Report .. AGREED: The quote by Millcraft Ltd for the modest clean-up of the interior of the Lift of £2,800 +VAT be accepted and Lift Consultancy be requested to instruct Millcraft to undertake the work and supervise its implementation; Mr Burchfield to liaise with the Directors concerning the closing down of the Lift when undertaking the work.
9 Development of the Block
AGREED: The consideration of an additional Flat(s) on the roof of the North Wing to be put off until the next A.G.M. meeting: the car parking area to be marked out and to include an Indemnity Notice
10 Maintenance Contribution Levies . AGREED: The levy to remain at the previous £20 per £1 Ground Rent per half year
11 Date of next meeting Saturday 15th May 2010.
Directors' report:
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