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M1NUTES DIRECTORS’ MEETING 14 AUGUST 2008
Present

Dr Nigel Higson Director
Mr Mark Randall Director
Mr John Foley Company Secretary

1. Minutes of Directors’ Meeting 26th June 2008 –

Matters arising
Unauthorised flue installations; applications for retrospective consent have been received from The Surgery and Flats 3,9,10,16,21,22,23,26 & 28. It was noted that extractor fan vents have been installed in the outer face of the building in Flats ,10 7& 26 but these did not produce a quantity of water vapour which could jeopardise the structural integrity, condition, appearance or safety to users of the walkways. Draft Consent letter was agreed

A GREED: Consent letter to be issued to the above Shareholders
AGREED: Retrospective Consent procedure should apply to the unauthorised ext ractor fan vents. John Foley to issue letters accordingly.

Electrical Works Phase 1; Nigel Baker has signed the Fire Alarm Testing Agreement and weekly testing has begun; there is a link to the Surgery which is also activated & this is to be isolated from the residential block tests.

AGREED: Dr Higson to request Nigel Baker to submit a quote for a new fire escape door & his advice as to its opening.

Fire Precautions Phase 2;

Experience in fitting out Flat 10 shows that each Flat should have mains-wired DETECTORS for CO (where the Flat has GAS), Heat and Smoke; a wireless connection for the detectors could also be fitted; Nigel Baker advises that it is not possible to fit door closers to the UPVC front doors to the Flats; it is concluded that the Flat doors in the Lift Lobbies need to be replaced with integral letter boxes to meet the Fire Safety standard.

AGREED: Nigel Baker be requested to provide quotes for the fitting of 1,2or3 detectors (mains connected or wireless connected) with I mains-wired smoke detector as the minimum, for each Flat.

Location of Water Stop-cocks; Diagram showing location of the stop-cock to the vertical water risers was accepted; a laminated copy will be placed in the Entrance Lobby; it was noted that there is a key safe by the Notice Board with the code **** to open safe, inside is the key to the Electrics cupboard which contains the stop-cock key.
AGREED: Approved Diagram to be placed on Notice Board in the Entrance Lobby with instructions to access the stop-cock key in the Electrics Cupboard.

- Lease/Deed of Variation; Lease Extensions have been offered to existing Leasehokiers except Flats 8 & 15; DWL have written to Flat 21 stating that the Deed of Variation will not be offered until the outstanding Maintenance Charges are paid but there has been no reply; PRIORS have instructed Solicitors to chase the outstanding Maintenance charges to Flat 21; Flats 14 & 24 have not replied to Lease Extension offer; FIats 20 &. 23 (where new leases were issued related to sales) have been offered the Deed of Variation but have decided not to accept.
AGREED: All these matters to await possible sales, this would activate Lease extension/Deed of Variation.

2. Lift Refurbishment; Report, 7 July 2008, received from Lift Consultancy Services in response to Allianz Insurance Surveyors 3 recommendations. Mr Burchfield’s Report advised instructing Otis to carry out work.
AGREED: Dr Higson to instruct OTiS to carry out work as advised by Mr Burchfield and a cheque of £100 to be sent to M1 Burchfieldfor professional advice contained in his 2 reports to the Company.

3. Roof Refurbishment; Country Roofing have completed work agreed at 26 June Directors Meeting and Invoice received. On inspecting the completed work John Foley asked for an estimate for additional repair to roof north of the party wall up- stand above Flat 27 (this area continues to sink & is a cause for concern). An estimate of £440.0O+VAT has been submitted by Country Roofing.
A GREED: Dr Higson pay Country Roofing £l,295+226. 62 VAT as per approved Invoice.
A GREED: The additional work at a cost of £440. 00+VAT to be undertaken with the work to be inspected prior to payment.

4. Development of the Block; the Directors had been unable to consult the agreed Estates Agents but will do so in time for the next Meeting.
A GREED: The Dire ctors will report the 3 Estate Agents’ recommendations for development to the next Meeting.

5. Any other business
- Satellite Dish Request; Dr Higson has received a further request to install another Satellite Dish on the roof. The Directors had previously agreed that, with 4 dishes already installed on the roof, any further requests would result in one large dish installation to serve the tenants with the costs being paid by the users.
AGREED: Dr Higson will again write to tenants to establish what is wanted and establish from a Satellite dish company what is possible for the block.

Neighbouring Apple Tree; Southern Housing Association did not respond to written request to cut back the apple tree (see Director& Meeting Minutes November 2007). The falling fruit is again causing a problem to ears and the surface of the car park.
AGREED: Dr Higson will discuss the problem with the Council’s Tree Officer
to determine what is the required procedure for cutting back the branches No
action will be taken until the autumn.

Re-decoration of Levels 2 & 4 Lift lobbies; These will be re-decorated in the coming weeks by Charles Higson.

Noisy Sunda/lMonday Party 10-11 August; A very noisy party was held over the previous Sunday evening & early Monday morning. The noise was very disturbing to residents. It appeared to come from the environs of Flat 14.
A GREED: Mar Randall will enquire to establish where this party took place and
the Directors will write a "strong" letter to the relevant tenant & Shareholder.

Bicycle Store; The store is filled with bicycles badly stored leading to one cyclist storing their bicycle on the walkway.
AGREED: Dr Higson will obtain details of vertical bicycle storage units & costs to discuss at the next meeting.

6. Date of next meeting; 16" October 2008,