Directors’ Report May 2007-May 2008

DIRECTORS REPORT 2008

Directors and Officers

a. Dr Nigel Higson & Mr Mark Randall, Directors

b. Mr John Foley, Company Secretary

Appointed Agents

c. Sykes Dalby Truelove, Auditors

d. Priors, Managing Agents

e. Dean Wilson Laing, Solicitors

f. Deacon Insurance, Directors Liability Insurance, Buildings Insurance, Lift Insurance

g. Otis, Lift maintenance contract

h. PWA, Building Surveyors

Fire Safety – Phase 1

i. Fire Risk Assessment Statement issued July 2007

j. Phase 1: Installation of emergency Lighting, Detectors and Alarms undertaken by Basinghall Electrics, July 2007 (Emergency lights: £6298; Fire alarm/detection, £5883.47)

k. Fire Safety signage and Notices in Common Areas installed; Lift lobby cupboards removed July 2007

l. Progress to phase 2 – smoke detectors in flats; door closers and fireproofing letterboxes to be completed within 12 months

Roof Repairs

m. "Acropol" repairs to balconies of flats 26/27/28 by Country Roofing, July 2007 (£1051.00 recovered from insurance). Residents to ensure that damage does not occur to surface by using protective boards/mats

n. Roof repairs to North and South Wing; New roofing felts to Surgery (10 year guarantee); "Acropol" repair to Blacony Flat 29 by Country Roofing, November 2007 (£4517.87)

Bin Store

o. Converted to Cycle Store, July 2007;

p. Refuse bins located to parking area

Satellite TV

q. 2 Satellite dishes with exposed wiring have been sited on South Wing roof

r. Further installations will require replacement with single dish, cost to users

Lift: Health and Safety adjustments/repairs

s. OTIS service contract renegotiated from 01/01/2008 – term 5 years £1895

t. Deacon Engineering Inspection and Insurance – from 01/01/2008 - £305

u. H&S adjustments/repairs by Southern Counties Lift Services undertaken during June/July 2007 (£7600)

v. H&S adjustments/repairs supervised by Lift Consultancy Services (£760)

Leases/Deed of Variation

w. Dean Wilson Laing, 14 April 2008, issued for signatures, Lease Extension, Deed of Substituted Security, Form SDLT60 & Invoices to all shareholders who were not in dispute with Freehold Company

x. Dean Wilson Laing to complete all Leases at the same time, 24 June 2008

y. Dean Wilson Laing fees to Company (£1178)

z. CCLaw fees (work undertaken during 2006-2007) (£750)

aa. Company to determine fees for lease extensions taken up beyond 24^th June 2008.

Priors Managing Agents

bb. Company signed Management Agreement with Priors, 28 November2008

cc. Priors appointed as Managing Agents from 1^st January 2008. Maintenance Charge demands issued 17^th March 2008

dd. Management Agreement costs to Company per annum £3250

ee. Deposit lodged with Priors (in interest earning account) £10000

PWA Walkway Repairs

ff. Final inspection January 2008 and payment authorized

gg. Final payment to JC Lillywhite Ltd £3114.95

hh. Fees to PWA £1085.31

Redecoration of Lobby and Escape Stairs

ii. Entrance lobby replastered £300

jj. Entrance lobby re-decorated March 2008 (£395)

kk. All lobbies – carpets cleaned March 2008

ll. Fire Escape stairwell re-emulsioned March 2008

mm. New "hall table" and picture installed in entrance lobby April 2008

Asbestos Survey

nn. ENV Surveys Ltd appointed April 2008 and survey undertaken ; £376

oo. Report received April 2008

Drains and Sewers

pp. DynoRod undertook Sewers and Drains survey August 2007 (£878.23)

qq. Coastal Drains carried out repairs October 2007 (£962.33)

Cleaning

rr. Cleaning contract August 2007, 37.5 hours per month at £250 per month

ss. Operational from October 2007

Unauthorised Flue Installations

tt. Company letter issued April 2008 to 9 Leaseholders requesting a retrospective application for approval for installation of gas flue through external wall.

uu. 1 installation cannot be approved but is to be insured at next renewal of buildings insurance with premium at cost to leaseholder concerned

Emergency Assistance Notice

vv. Emergency Assistance Notice for Locksmiths and Plumbers posted April 2008 in entrance lobby

ww. Plan of drains and stopcocks to be placed in Entrance Lobby

Maintenance Contributions

xx. Payment against old debt for Flat 15 being received by regular weekly standing order of £85 per week

yy. Flat 21 continues in debt – action to be decided in discussion with managing agents