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Goodwood Court (Hove) Management Ltd.
MINUTES
. DIRECTORS’ MEETING 13th
MARCH 2008
Present Dr Nigel Higson Director
Mr Mark Randall Director
Mr John Foley Company Secretary
1. Minutes of Directors’ Meeting
10th January 2008.
Matters arising
Unauthorised flue Installations draft letter
to Shareholders agreed; John Foley to undertake survey & issue agreed
letter accordingly ; the flue to Flat No.1 cannot be authourised,
Directors have agreed to include this flue installation in the Building’s
Insurance with the Shareholder covering the costs of the increased premium.
Liaison with Insurer
Electrical Works Phase I of Fire Precautions
problems
with short circuiting of the common ways lighting
during wet/stormy weather has occurred (this can be rectified on an ad hoc
basis-dial 2007 on key box in lobby to obtain key to fire alarm box &
flick up switch in meter cupboard & adjust time clock) ; situation
is unsatisfactory
AGREED : Dr Higson to require BASINGHALL
to check the emergency lighting (‘also Dr Higson will have all light bulbs
checked)
AGREED: Dr Higson to obtain quote from BASJNGHALL for the required regular
testing of the Emergency Lighting & Fire Alarm system
AGREED: Dr Higson to provide specification to Nigel Baker & request written
quote for the required regular testing of the Emergency Lighting & Fire Alarm
system.
Emergency Assistance Notices
Entrance Lobby re-decoration now complete the
escape stairwell has also been painted with the top section still to complete
; all lobbies will have carpets cleaned 21St March
AGREED: John Foley to compile draft
Emergency Assistance Notice for Directors’ approval.
Location of water stop-cocks
Mark Randall confirms that there is a hatch at
ground floor level for each vertical riser with a stop-cock: a long handled key
is needed to operate the stop-cocks
AGREED : Dr Higson to arrange purchase of
KEY around £6.95; then a Notice will be posted informing residents of location
of stop-cock key & ground floor hatches
Fiat 29 repairs to rusted balcony rail & ceiling
damage
Dr Higson has written to Flat 29 re: these
matters are responsibility of Flat 29 but Company will contribute £300 towards
ceiling repairs ; £300 has been paid to Flat 29.
Insurance Claim & Lift Insurance
Dr Higson confirmed that Claim is still
outstanding ; Lift Insurance coverage now concurrent with dates of the OTIS
maintenance contract.
Lift Refurbishment in phases
Mr Burchfield has confirmed that the Lift
could be refurbished in 3 broad phases (difficult & more expensive that
the single phase)
A GREED :
John Foley to obtain written estimate from
Mr Birchfleid of likely costs ofphased refurbishment for submission to the A.
G.M in May.
2. Drain & Sewer
-
no progress made but agreed that it is advisable to fit the
one-way valves AGREED : Mark Randall to enquire
offirm who can do this work.
3. Roof Repairs
- leak occurred to Surgery roof & repaired by Country Roofing under it) year
guarantee
- John Foley confirmed that the proprietary
product advised by Country Roofing can be laid over existing asphalt
AGREED : John Foley to arrange meetrng on
site with Paid Hancock of PWA, Technical Adviser of Proprietary product & Counhy
Roofing to determine whether product suitable for the roof & possible phasing of
work with estimates, then to report to A.G.M in May 2008.
4. PRIORS Managing Agents
-
noted that PRIORS had issued
introductory letter ; noted that Company Service Charge letter 12 Sept 2007
(referred to in PRIORS letter) had stated Reserve Account Balance £30,000
expected at year end 2007-2008 Company newsletter had informed Shareholders of
PRIORS appointment. AGREED :
Dr Higson to check with PRIORS that
they are issuing service charge demand March 2008 and that they are allowing for
Standing Order payments.
5. Deed of Variation
- noted that DWL has
issued letter to all Shareholders setting out information required & costs to
individual Shareholders of extending the Leases ; noted that DWL will only
complete all Leases at the same time (appears to be looking at 24 June 2008 in
order to run to 24th June 3001) ; noted that these costs fall to each individual
Shareholder not to the Company noted that DWL are to charge £1,000 to the
Company for the overall work in formulating the Deed of Variation.
6. PWA Final Account
- the final inspection
carried out & payments made to Lillywhites £3,114 and to PWA
£1,085
7. AG.M. 17 May 2008
- Accounts
for year end Sept. 2007
Accounts to be issued with Notice of A.G.M. 17 April
2008
-
Service Charge Budget Sept. 2008 to Sept.
2009
£9,300 at present in account & £10,000 at present
with PRIORS ; with March
2008 income of £16,000 the accounts would stand at some £34,000 ; service
charge budget to be co-ordinated with PRIORS & PRIORS to be asked to
attend A.G.M.
-
Directors’ Proposal for the development of the
North Wing roof
John Foley to provide Dr Higson
with roof measurements ; John Foley to ask
PWA whether structure could be expected to support a roof development ; Dr
Higson to consider further the concept/computer generated images ; John
Foley will investigate original application & whether £2,000 to £3,000 could
provide a professional outline
planning application.
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